The 10 Best Online Proofing Software for Creative Teams in 2025

Creative work is constantly becoming more challenging, necessitating effective methods for feedback. For your creative projects, the best online proofing software can be incredibly beneficial, simplifying the review and approval process for creative teams. This article highlights the top software options for 2025, helping you select the ideal solution for your team. The right tools empower your teams to work more efficiently, reduce errors, and accelerate workflows. Ultimately, excellent proofing software supports your teams in achieving their goals.

Key Takeaways

• Online proofing software helps creative teams. It makes checking and approving work easier. It puts all feedback in one place.

• Good proofing tools offer many features. These include teamwork, version control, and file support. They also have automatic steps. They connect with other tools.

• Choosing the right software means checking team needs. Look at prices. Look at how it connects with your current tools. Make sure it is easy to use.

• Top online proofing software helps teams work better. It speeds up approvals. It also reduces mistakes. It improves communication.

Understanding Online Proofing Software

What is Online Proofing?

Online proofing software gives you a special digital place. You can look at creative work there. You can also make notes and say "yes" to it. This special software makes the whole process easier. It helps you check and approve content. It has tools to check files and make notes. You can put exact comments right on the files. You can add many notes. Or you can record videos to show what you mean. This creative proofing software also lets you draw on things. It has strong tools like arrows, shapes, and highlighters. These tools help you give clear feedback. This means fewer changes are needed. Also, online proofing software keeps track of versions. It automatically watches changes. It saves approval history. It also gives you papers for rules. You get one true place for your content versions. This stops confusion and extra work.

Why Creative Teams Need It

Creative teams have many problems. This happens without good online proofing tools. You often get feedback from many places. These include emails, chats, and sticky notes. It is hard to keep track of comments. Important comments might be missed. Without a special online proofing tool, you use messy ways. This causes bad talking and slow work. This means you waste time putting feedback together. Approvals are slow. There are problems with different versions. This makes projects take longer. Slow feedback is a big problem. Many teams spend hours each week. They are trying to get feedback. This stops work and messes up plans. Collaborative proofing software fixes these problems. It puts all feedback in one spot. All comments are in one place. This creative proofing software also has clear steps. It shows who owns what. It also sets due dates. You get to work together right away. Approvals happen automatically. This helps you manage your creative projects well. This approval software makes sure your teams stay on track. It makes things faster. It also makes teamwork better.

Top 10 Best Online Proofing Software

You need good tools. They make your creative work great. Here are the top 10 online proofing software for 2025. These tools help you check and approve things easily. They are the best choices out there.

Ziflow

Ziflow puts all your project files in one place. This includes papers, pictures, notes, and different versions. This makes your work better. It saves you time searching. You can write comments right away. You can talk in groups. Many people can look at files together. This helps your team work well. It works no matter where they are. Ziflow also has automatic helpers. These helpers make checking and approving smoother. They stop you from sending things by hand. They also stop follow-up emails. This online proofing software works with your other systems. These are for managing projects and digital files. This makes it stronger as you need more content.

• Key Features: All project files in one spot, commenting right away, group talks, looking at files together, automatic helpers you can change, works with project management and DAM systems.

• Pros: You get one true place for all your things. It makes approvals faster. It cuts down on hand tasks. It also connects with your current tools.

• Cons: It might be hard for new users to learn.

• Pricing: Ziflow has a price link on its website. You should think about all costs. This includes training or special changes. Be careful of claims for "unlimited" things or hidden costs.

• Ideal Use Cases: This creative proofing software is great for online ads. It is good for packaging and making videos. It works for social media, printing, and other creative projects.

PageProof

PageProof helps you make feedback simple. It works with many popular programs. These include Adobe Creative Cloud, Figma, Canva, monday.com, Asana, Microsoft Teams, Slack, Google Drive, and OneDrive. You can also make your own connections. Use Zapier or Make. This works with tools like Teamwork, Mavenlink, Google Sheets, and Jira. PageProof has ready-made zaps and webhooks. Bigger plans give you more options. These include better access to API. You can even use the PageProof Software Development Kit (SDK). This builds special connections for your own systems. It works directly with ClickUp. This lets you watch proofs inside ClickUp. You see small cards on tasks. They show comments, steps, and choices. It also puts approved files on tasks automatically. You get a direct two-way link with Trello. This lets you check proofs without leaving Trello. You can make proofs from Trello card files. Proof progress updates by itself.

• Key Features: Works with design, project management, and talk tools, options for your own connections, direct ClickUp and Trello links, webhooks, SDK for special building.

• Pros: You get many ways to connect. It makes feedback simple across many programs. It also offers strong automatic help.

• Cons: So many connections might be too much for small teams.

• Pricing: PageProof has different plans. You can find details on their website.

• Ideal Use Cases: This online proofing software is great for creative teams and agencies. It works well for those who use many tools. These are for design, project management, and talking.

GoVisually

GoVisually is an online proofing software. It makes working together and feedback easier. This is for creative teams. It is very liked by marketing teams. This is because of its features and connections. GoVisually helps you stop mistakes. This is in your design work. It lets design teams check and change papers. They can also work on rich media together. This makes your work better. It makes the design process smoother. All your information and changes are saved safely online. This helps you avoid confusion and bad talks. You get feedback right away. You also get comment options. This creative proofing software works with over 1000 other software tools. This makes you work better.

• Key Features: Stops mistakes, checking and changing together, better work process, safe online saving, feedback right away, works with over 1000 software tools.

• Pros: You make fewer design mistakes. You get clear talks. It also makes things work better overall.

• Cons: Some users might find it hard to use at first.

• Pricing: GoVisually has different plans. You can check their website for prices.

• Ideal Use Cases: This approval software is best for design teams. It is good for creative teams and marketing teams. It works well for those who need to work together. They need to check creative things. This includes mail campaigns.

Frame.io

Frame.io is a top video review platform. It is based in the cloud. It helps people work together. It is a main place. It connects important tools for video makers. It helps you get past time and distance problems. Its main goal is to make creating content together easier. It also makes feedback simple. This lets your teams work well. You can make good video products. Frame.io puts project files and feedback in one place. This is inside Zenkit. This makes sure talks are smooth. It helps with giving tasks. It also tracks progress. It lets you get feedback right away. It also makes project times simpler. This approval software makes projects clearer. It also makes talking with clients better. It gives one place for video checks and project tasks.

• Key Features: Video review in the cloud, main place for video tools, feedback right away, project files in one spot, giving tasks, tracking progress, works with Zenkit.

• Pros: You get special tools for video. It makes working together better for video projects. It also makes video approvals faster.

• Cons: It mostly focuses on video. So, it might not be good for other types of media.

• Pricing: Frame.io has different plans. You can find more info on their official site.

• Ideal Use Cases: This proofing software is key for video teams. It is for filmmakers and agencies. It works for anyone who needs to check and approve video content well.

ProofHub

ProofHub puts many project tools into its online proofing system. You can make, give, and watch tasks. This makes sure jobs are clear. You get group chat to talk with your team. You can add tasks. You can use emojis or GIFs for better talks. Forms help you manage requests. These are for help, tickets, or product needs. The table view shows all your tasks clearly. You can give tasks. You can share details. You can also set task order. It has ways to sort and group things. The calendar helps you manage important tasks. It helps with events and big steps. It has automatic reminders for tasks that happen often. You can join it with your other calendars. Time tracking lets you get time info. You can add timesheets. You can set time guesses. You can record time spent on tasks. You can do this by hand or with timers. You can also upload, sort, and work on files and papers well.

• Key Features: Task management, group chat, forms, table view, calendar, time tracking, file management.

• Pros: You get a full project management answer. It puts talks and tasks in one place. It also helps you track time and progress.

• Cons: So many features might need some training to use fully.

• Pricing: ProofHub has flat-rate plans. You can visit their website for current details.

• Ideal Use Cases: This approval software is great for teams. They need both project management and online proofing. It suits agencies and marketing groups. It is for any team managing hard creative projects.

GoProof

GoProof offers key connections. It works with many file types. It connects with Adobe Creative Cloud. This includes InDesign, Photoshop, Illustrator, Premiere Pro. It also links with monday.com, Asana, ClickUp, Slack, Teams, and Trello. This creative proofing software handles pictures. These are PNGs, JPEGs, EPS, and PDFs. It also supports original files. These are INDD and PSD. You can check videos, moving pictures, and web pages.

• Key Features: Works with Adobe Creative Cloud. It works with popular project management tools. It supports many picture, original, video, and web file types.

• Pros: You get strong links with Adobe products. It works with many file types. It also makes feedback simple for different creative things.

• Cons: Some advanced automatic workflow features might be weaker. This is compared to special workflow tools.

• Pricing: GoProof has different price plans. You can check their website for costs.

• Ideal Use Cases: This proofing software is great for design agencies. It is for marketing teams and print shops. It works well for those who often use Adobe Creative Cloud. They need to check many types of media.

Aproove

Aproove gives big company features. It has strong safety and automatic workflows. It is hosted in Microsoft Azure. This gives you a fast, growing system. Aproove offers private hosted and managed cloud choices. You can also put it in your company's cloud. Or you can use a mix. It works with Single Sign-On (SSO). This uses SAML 2.0. This allows many SSO or local login ways. Aproove uses a private cloud system. This is for each big company customer. This makes sure safety and rules are kept. You can add Two-Factor Authentication (2FA). This is into workflow steps. This adds safety beyond just passwords. It also follows FDA rules. This is for electronic signatures (e-signature 21 CFR Part II Compliant). You get a Visual Workflow Builder. This lets you make approval paths. They match how you work. Smart Routing sends projects automatically. This is based on what they are. It is also based on choices or if people are free. Team Coordination Tools give central task management. This has permissions based on roles. Outside Collaboration lets partners join. They do not need direct system access. You get Real-Time Visibility. This is into project status. This helps you guess delays.

• Key Features: Microsoft Azure hosting, SSO, 2FA, e-signature rules, Visual Workflow Builder, Smart Routing, Team Coordination Tools, Outside Collaboration, Real-Time Visibility, HIPAA rules, special safety settings, Digital Asset Management.

• Pros: You get strong safety and rules. It offers powerful automatic workflows. It also gives a special system for big companies.

• Cons: The many features might be more than small teams need.

• Pricing: Aproove usually has custom prices. This is based on big company needs. You should ask them directly for a price.

• Ideal Use Cases: This approval software is great for big companies. It is for regulated industries. It is for groups with hard approval workflows. It suits those needing high safety and rules.

ReviewStudio

ReviewStudio works with many types of content. You can upload them. It has special names for HTML, 3D Files, and Pano Images. You can upload all other content as 'Files'. ReviewStudio lets you lock files. This is during a review. This keeps the file visible. But it stops anyone from adding more notes or comments. This lets you control the review process right away. ReviewStudio offers an easy way to share and mark files. This makes it good for one-time projects. These projects do not need many automatic things. They do not need connections or many layers of permissions. Its real-time review is simple. It focuses on basic marks.

• Key Features: Works with HTML, 3D Files, Pano Images, and general files, locking files during review, simple sharing and marking.

• Pros: You get easy file sharing and marking. It works with many types of media. It also offers simple real-time review.

• Cons: It might not have advanced automatic and connection features. This is for hard workflows.

• Pricing: ReviewStudio has different price plans. You can find details on their website.

• Ideal Use Cases: This proofing software is good for freelancers. It is for small teams and projects. These need quick, simple feedback. They do not need hard workflows.

Lytho

Lytho combines online proofing with managing creative things. It also helps with brand look. You can keep your brand looking the same. Clear feedback and version control make sure. Every item matches your brand's rules and idea. You use resources better. Automatic tasks free your teams. They can focus on creative work. They spend less time on office details. Teams can see brand rules. This is right in the proofing program. This makes sure content matches your company's look. The software makes localizing simple. Local teams can give ideas. This is for global campaigns. This happens without changing the main brand message. It makes sure things are right for each place. But they still look the same. All reviewers use the same program. This cuts down on comments that do not agree. It also cuts down on changes that could hurt your brand's voice. Faster review times let your teams focus more on new ideas. They spend less time fixing things that do not match. Lytho's online proofing system works with its other tools. These are for managing things and brand centers. This helps keep your brand strong. It also makes your creative work better.

• Key Features: Makes brand look the same, uses resources well, access to standard rules, simple localizing, same feedback, fast approvals, works with asset management and brand center.

• Pros: You make sure your brand looks the same. It does tasks automatically to save time. It also makes global campaigns simple.

• Cons: It might be too much for very small teams.

• Pricing: Lytho offers custom prices. You should ask them for a price.

• Ideal Use Cases: This online proofing software is great for marketing groups. It is for big companies and brands. It works for those who need to keep their brand strong. They also manage many creative things.

Wrike

Wrike is a project management program. It has proofing features. You can use online proofing. This watches your creative work. This makes sure your marketing stuff matches your company's idea and brand rules. It makes the approval process automatic. You can compare different file versions side-by-side. You do this by hand. This helps you find mistakes. It helps you suggest changes. You can ask outside helpers and checkers to a project. This is for feedback. It checks the quality of logos, pictures, and papers.

• Key Features: Online proofing, marketing stuff matches, automatic approval process, comparing versions side-by-side, outside help, quality check.

• Pros: You get proofing inside a full project management tool. It makes approvals automatic. It also lets outside people help.

• Cons: The proofing features might not be as special. This is compared to programs just for online proofing.

• Pricing: Wrike has different plans. This includes a free choice and paid ones. You can check their website for details.

• Ideal Use Cases: This proofing software is best for teams already using Wrike. This is for project management. It works for those who want to add proofing. They do not want to switch programs. It also suits marketing teams and agencies.

Key Features for Design Feedback Tools

Picking the right online proofing software needs looking for special things. These things make your creative work better. They help your teams work well together.

Collaboration and Annotation

You need to comment and mark things right away. This lets you give quick thoughts on creative stuff. Use pin drops. Use drawing tools. Use clear chat threads. This makes sure your thoughts are clear. You get helpful and exact feedback.

Version Control

Keeping track of versions and history is very important. They let your teams watch changes. You can compare different tries. You can also go back to older versions. This stops losing work. It helps manage changes. This gives you one place for feedback.

File Support

Your online proofing software must work with many file types. This includes PDFs. It includes pictures. It includes web stuff. It includes videos. It includes sound files. Some creative proofing software, like Aproove, works with over 180 file types. It uses Microsoft and Adobe Libraries. This makes things look right. This lets you check all your creative work.

Workflow Automation

Automatic approval steps make your approval process smooth. They send things to the right people. They watch how things are going. They also send alerts and reminders. This stops sending emails by hand for approvals. You can give out jobs. You can also use approval forms. This sends proofs to the next person automatically. This makes approvals faster.

Integrations

Connecting easily is key. Your design feedback tools should link with project management tools. Think Asana. Think Monday.com. Think Slack. This shows feedback and approvals in your current work. It stops putting in the same info twice. Linking with design tools like Figma and Adobe Creative Cloud is also big. Webhooks help connect other team tools.

Security and Permissions

Top-level safety is very important. You need strong features to keep your creative stuff safe. Look for clear records of who did what. Look for real-time teamwork for openness. You can change who sees proofs and folders. Special permissions set roles. This makes sure only allowed people use the system. This approval software keeps your data safe.

Reporting and Analytics

Information and report tools are helpful. They show how proofing tasks are done. They show time spent on tasks. They also show how well projects are doing. This helps you make work smoother. You can find slow spots. This makes your creative teams work better.

User Experience

An easy-to-use design is very important for design feedback tools. It makes it easy to start using. It cuts down on learning time. Both your team and outside people can easily use the approval process. Being able to use it on a phone is also key. It lets your teams check and give quick feedback anywhere. This gives you freedom and quick answers.

Scalability

Your online proofing software must grow with you. It should handle more projects. It needs to handle more file types. It also needs to support more team work. This makes sure the approval software meets your changing needs. This is important for your creative teams.

Picking the Right Online Proofing Tool

Choosing the right online proofing software is a big choice. It makes your team work better. You need to pick wisely.

Check Team Needs

First, know what your team needs. Think about your team's size. How does it work? What problems do you have now?

• What kind of creative work do you do? Do you use videos, pictures, or web graphics? This tells you what the software must do.

• How big are your projects? Big projects with many people need software. It must handle complex steps and large files.

• Draw out your current work steps. This helps you find slow spots. It shows key places to work together.

• Do you need to follow rules? Make sure the software meets industry rules. This is for health or money.

• Know how your clients like to review. Pick software that makes it easy for them.

• Look for important features. These include good design, strong feedback tools, version control, automatic tasks, and safety.

Look at Prices

Online proofing software has different prices. Most use monthly payments. Some charge per user or project. Big companies often buy many licenses. Think about the long-term value. Good proofing software saves money. It cuts printing and shipping costs. It lowers rework costs. It also uses your resources better.

This table shows how features grow with plans. You can see what fits your team's size and needs.

Think About Connections

Your chosen online proofing software should connect. It should link with your current tools. Look for links to project management platforms. Think Asana or Trello. Connecting with design software is also key. Adobe Creative Cloud is an example. Easy connections make teamwork smooth. This stops doing work twice. It keeps your creative teams working well.

Make User Adoption a Priority

An easy-to-use design is very important. If the software is simple, teams will use it fast. This means less training time. It makes sure everyone uses the design feedback tools well. Make ease of use a priority. This leads to faster approvals. It also means better team collaboration.

Other Tools for Creative Agencies

Beyond the best online proofing software, think of other tools. These can help your agency more. For example, reputation management platforms help get clients. They build trust. The right approval software works best. It works with other strong business tools.

Picking the right online proofing software is key. It helps your creative teams win in 2025. You learned about many choices. You also learned what to look for. These tools make your creative work easier. But there is more to it. Taking care of clients is important. Your online name also matters for your business.

HiFiveStar has a strong system. It gets reviews for you. It watches reviews on over 30 sites. It works with your customer and sales systems. It uses smart computer replies. These are for Google and Facebook reviews. This helps your teams answer fast. HiFiveStar gives you good reports. It helps you show up higher on Google Maps. This brings in more clients. It builds trust. You can show good reviews. Use special tools to do this. This makes your online look better. This approval software works with your creative proofing software. Use both good online proofing. Also use strong name management. This helps your business grow all around.

Start managing your reviews today!

FAQ

What is online proofing software?

This software is a digital space. You can check creative work there. You can add notes. You can say "yes" to content. It makes feedback easier. It keeps all your content versions in one spot.

Why do creative teams need online proofing?

Teams need it for feedback. It gathers all comments. No more scattered emails. This software speeds up approvals. It also cuts down mistakes. You get clear talks. Work flows better.

What key features should you look for in proofing tools?

Look for good teamwork tools. Look for ways to add notes. Version control is a must. Make sure it works with your files. Automatic steps are helpful. It should connect with your tools. Safety and easy use are key.

How does online proofing save your team time?

It saves time by gathering feedback. It makes approvals automatic. You do fewer manual tasks. No more follow-up emails. Reviews happen faster. Your team can do more creative work.

Can online proofing integrate with your existing tools?

Yes, many tools connect. They link with project tools. Think Asana or Trello. They also link with design software. Adobe Creative Cloud is an example. This makes work flow smoothly.