Are you searching for the best creative proofing software in 2025? Here are the top 10 choices: HiFiveStar, Ziflow, GoVisually, Frame.io, Filestage, GoProof, ReviewStudio, ProofHub, PageProof, and Wrike. Your team handles many projects and works from different places. You need proofing software that makes feedback faster and keeps everyone in touch. The online proofing software market is growing fast. Creative teams want approvals to be quicker, comments to happen right away, and work to move smoothly. Tools with good collaboration features help your team finish projects faster and get better results.
Key Takeaways
Online proofing software lets creative teams check work fast in one place. It helps them review, comment, and approve work quickly.
Good proofing tools help teams work together better. Everyone can give feedback at the same time, even if they are far away.
Pick software with strong version control, file support, and security. This keeps your projects safe and neat.
Choose proofing software that matches your team’s size and budget. Make sure it works with your other tools to save time and stop confusion.
The right proofing tool makes approvals faster and cuts down on mistakes. It helps your team finish projects on time.
Top Online Proofing Software
Picking the right online proofing software helps your team work better. You want tools that let everyone give feedback and see changes. These tools help your team finish projects on time. Here are the top 10 online proofing tools for creative teams in 2025. Each tool has something special to offer. You will get a short intro for each one. You can learn more about their features in the next parts.
Tip: The best creative proofing tools help your team work together from anywhere.
HiFiveStar
HiFiveStar is a strong client proofing software for creative teams. You can handle reviews, get feedback, and share updates with your team and clients right away. The platform gives you unlimited ways to talk, AI-powered replies, and widgets you can change. HiFiveStar helps your team keep up with every project and keeps everyone updated.
Ziflow
Ziflow is a very popular online proofing tool for creative teams. You can review videos, images, and documents in one place. Ziflow lets your team leave comments, approve work, and see changes fast. Many teams like its easy look and strong ways to connect with other tools.
GoVisually
GoVisually lets your team check creative work easily. You can add comments, mark files, and ask clients for feedback. This proofing software works with many file types. Your team can use it for images and PDFs. GoVisually keeps your feedback neat and easy to find.
Frame.io
Frame.io is a top pick for video teams. You can upload, review, and share videos with your team and clients. The platform gives time-stamped comments and version control. Frame.io helps your team get video approvals faster and keeps everyone together.
Filestage
Filestage is a flexible online proofing software for all creative teams. You can review documents, images, and videos. Filestage makes it easy to get feedback, manage versions, and get approvals quickly. Your team will find it simple to use and good for any project.
GoProof
GoProof links your creative team with clients for easy feedback. You can review Adobe Creative Cloud files without leaving the platform. GoProof saves your team time and stops confusion by keeping all comments in one spot. It is a good pick for teams that use Adobe tools a lot.
ReviewStudio
ReviewStudio gives your team a clear place to review and approve creative work. You can add comments, draw on files, and see every change. This proofing software works with many file types and helps your team stay neat. ReviewStudio is known for its easy dashboard and strong teamwork features.
ProofHub
ProofHub is more than just a proofing tool. You get project management, task tracking, and online proofing tools in one place. Your team can review files, give feedback, and manage deadlines. ProofHub helps creative teams keep everything together and finish projects on time.
PageProof
PageProof is a safe online proofing software that makes feedback easy. You can review designs, documents, and videos. PageProof gives strong version control and simple approval steps. Your team can use it to keep feedback clear and move projects forward.
Wrike
Wrike mixes project management with creative proofing tools. You can give out tasks, track progress, and review files in one platform. Wrike helps your team stay neat and makes it easy to get feedback from everyone.
Here’s a quick look at how users rate some of these top proofing tools:
Software | User Satisfaction Rating (out of 5) |
|---|---|
Ziflow | 4.3 |
ProofHub | 4.0 |
ReviewStudio | 4.0 |
PageProof | 4.0 |
You will find more about each of these online proofing tools in the next parts. Get ready to see which proofing software is best for your team!
What Is Online Proofing Software
Definition
You might not know what online proofing software is. It is a digital place for your team to check creative work. You can review, comment, and approve things right away. You do not need to send files in long email chains. Everything stays in one platform, so it is easy to find.
Online proofing means your team works together on files. You all look at designs or documents at the same time.
Creative proofing software lets you write comments and draw on the work.
You can see feedback right away, so no one gets left out.
Version control lets you look at old and new project changes.
Your team can talk and make choices without leaving the platform.
Cloud storage keeps your files safe and easy to get.
Most proofing software works with Google Drive or Dropbox for sharing.
The interface is easy to use, so new team members learn fast. You save time, make fewer mistakes, and keep your review process simple.
Why Creative Teams Need It
If you are on a creative team, feedback can get messy. Online proofing software makes it easier. All your feedback, files, and approvals are in one spot. This helps your team review and approve work faster and more clearly.
Here is why creative proofing software is important:
Your team can work together from anywhere in the world.
You do not need lots of emails, and feedback stays neat.
The design approval process is faster, so projects move ahead.
Fewer mistakes happen because everyone sees the newest version.
You keep a record of every comment and choice for later.
“Time is the biggest benefit... I can quickly make edits and return a proof in record time.” – D. Buchmiller, Designer/Printer
See how creative teams get better results:
Benefit Category | Statistic or Impact | User Feedback |
|---|---|---|
Speed | “Saves us tons of time.” | |
Accuracy | 20% fewer errors | “Improved accuracy.” |
Centralization | All feedback in one portal | “Reduces duplication.” |
Creative proofing software helps your team do better work, faster. Your review and approval steps are smoother. Clients are happier, and you have more time for new ideas.
Key Features of Creative Proofing Software
Collaboration Tools
You want your team to work well together. Collaboration tools in creative proofing software help with this. You can chat, leave comments, and mark files right on the platform. This helps everyone know what is happening. You do not need to send lots of emails. You get updates right away, so you do not miss feedback. Many proofing tools have group chats, task boards, and Gantt charts. These help you find problems early.
Here is how collaboration tools help your team work faster:
Evidence Aspect | Description |
|---|---|
Turnaround Time Reduction | 30% less time needed for creative reviews after 4 months. |
On-time Completion Rate | 30% more projects finished on time. |
Project Cycle Times | 30% shorter project cycles. |
You can see that real-time feedback helps your team finish faster.
File Support and Integrations
Creative proofing software should work with all your files. You might use images, videos, PDFs, or social media posts. The best tools support over 160 file types, so you do not worry about file problems. You can connect your proofing tools to other apps you use. This could be project management or cloud storage apps. It makes your work easier and keeps everything together. Many proofing tools let you compare versions side by side. This helps you see changes quickly.
Version Control
You need to keep track of every change made. Version control in creative proofing software lets you see old and new work. You can compare them and track feedback. This makes sure nothing is lost. Real-time teamwork means everyone sees the newest version. This helps stop mistakes. Platforms like GoProof and Artwork Flow show how version control saves time. It also keeps your creative work safe. You always know who made changes and when.
Security
Your creative work needs to be safe. The best creative proofing software uses strong security like encryption and secure logins. Some platforms, like PageProof, have ISO 27001 certification and triple-layer encryption. Others follow rules like GDPR and HIPAA. You can trust your files and feedback are safe on these platforms. Real-time updates and audit trails help you track every action. You always know your work is protected.
Comparing Creative Proofing Tools
Feature Comparison
You might want to see how creative proofing software compares. The table below shows what each tool can do. This helps you find the best proofing tools for your team.
Tool Name | Key Features | User Ratings (Capterra / G2) | Ease of Use Highlights |
|---|---|---|---|
HiFiveStar | Unlimited communication, AI-powered replies, customizable widgets, analytics, integrations | 4.8 / 4.9 | Simple dashboard, fast setup, easy for all team sizes |
Ziflow | Batch review, 1200+ file types, automated workflows, integrations | 4.7 / 4.6 | Intuitive dashboard, 24/7 support |
Markup tools, live comments, wide file support, revision tracking | 4.6 / 4.6 | Quick onboarding, user-friendly interface | |
Frame.io | Video review, time-stamped comments, version control | 4.7 / 4.7 | Great for video teams, easy sharing |
Filestage | Centralized hub, annotation tools, instant notifications, project management | 4.7 / 4.7 | Advanced features, may need more training |
GoProof | Adobe Creative Cloud integration, centralized workflow, commenting | 4.5 / 4.5 | Best for Adobe users, smooth workflow |
ReviewStudio | Drawing tools, audit trails, multi-format support | 4.6 / 4.6 | Clean dashboard, easy navigation |
Real-time collaboration, markup, file sharing, task management | 4.6 / 4.6 | Easy learning curve, good for all team sizes | |
PageProof | Secure proofing, version control, approval workflows | 4.6 / 4.6 | Simple approvals, strong security |
Wrike | Task management, file review, project tracking | 4.5 / 4.5 | Combines project and proofing tools |
Pricing Overview
You want creative proofing software that does not cost too much. Most proofing tools have different plans. Some charge for each user, and some have one price for teams. The market is growing, so you get more choices and better prices every year. Tools like ProofHub and GoVisually have plans for small and big teams. Ziflow has custom prices for bigger needs.
Some tools, like Markup Hero and InVision Freehand, have free plans or trials. Paid plans can start at $4 per user each month. More advanced creative proofing software, like Filestage or ProofHub, can cost $45 or more each month for unlimited users. If you want special features, some proofing software lets you ask for a price.
Pros and Cons
Every creative proofing tool has good and bad sides. Here is a quick look at what you get with some top proofing software:
HiFiveStar
Pros: Unlimited communication, AI-powered replies, easy setup, deep integrations, advanced analytics.
Cons: (Not listed)
GoVisually
Pros: Simple interface, live updates, flexible pricing, great for small teams.
Cons: Not as many project management features for big teams.
Filestage
Pros: Powerful annotation, instant notifications, advanced project management.
Cons: Harder to learn, higher price for small teams.
ProofHub
Pros: All-in-one platform, real-time collaboration, easy to use.
Cons: Notification system could be better.
Ziflow
Pros: Handles many file types, automated workflows, strong integrations.
Cons: Can feel complex, slow with large files.
You should choose creative proofing software that fits your team’s needs. Think about your team size, your budget, and how you work. The right proofing tools help you finish projects faster and make your team happy.
Choosing the Best Tool for Your Team
Assessing Team Needs
Every team is different and has its own needs. Think about what your team needs most. Do you want faster feedback or easier approvals? Some teams need strong version control. Others just want simple ways to leave comments. Surveys and workshops help teams find out what matters most. Teams that join workshops often work together better. They also trust each other more. Look at this table to see how workshops help teams:
Collaboration Construct | Effect of Team Workshop Participation | Statistical Significance | Interpretation |
|---|---|---|---|
Readiness to Collaborate | Higher scores in attendees | Significant (p = .004) | Workshop improves readiness to collaborate |
Behavioral Trust | Higher scores in attendees | Significant (p = .03) | Trust is a key measurable outcome improved by intervention |
Goal Clarity | No significant difference | Not significant (p = .59) | No immediate improvement post-workshop |
Process Clarity | No significant difference | Not significant (p = .23) | No immediate improvement post-workshop |
Role Ambiguity | No significant difference | Not significant (p = .90) | No immediate improvement post-workshop |
Tip: Ask your team what slows them down. Their answers will help you pick the best tool.
Integration with Existing Systems
Your proofing tool should work with what your team already uses. If your tools do not connect, your team wastes time switching apps. When systems work together, your team makes fewer mistakes. You also save money. Here are some reasons why integration is important:
All your data stays in one place, so files are easy to find.
Training is easier because your team already knows the commands.
Updates are smoother when everything matches.
Version control helps your team avoid problems with different software versions.
Budget Considerations
Pick a tool that fits your team’s budget. Look at the price and what you get for it. Some tools charge for each user. Others have one price for the whole team. Real-time budget tracking helps your team stay on budget. Many teams use software with built-in accounting and reporting. This helps you see where your money goes. Here is a table that shows how some tools price their plans:
Software/Product | Pricing Structure | Key Financial Features |
|---|---|---|
Clients & Profits | $59/user/month (power users) | Estimating, expense reporting, all features |
$39/user/month (project managers) | Estimating tools, expense reporting | |
$19/user/month (creatives) | Task work, time tracking | |
$9/freelancer/month (optional) | Collaboration on dashboards, time card recording | |
Productive | $11/user/month (Essential plan) | Budgeting, time tracking, reporting tools |
$28/user/month (Premium plan) | Advanced project and budget management, invoicing integrations | |
Ultimate plan (custom pricing) | Revenue forecasting, integrations (pricing not publicly shared) |
Note: Always check for hidden fees or extra costs for training and custom features.
Scalability
Your team might get bigger, so your tool should grow too. Scalability means the tool can handle more users and bigger projects. Some teams save lots of money by using tools that scale well. Look for features like AI-powered automation and smart version control. Strong security is also important. These features help your team work faster as you grow. Teams that track things like approval times do better as they get bigger.
Benefits for Creative Teams
Faster Approvals
You want your projects to move fast. Creative proofing software helps your team get approvals quicker. These proofing tools help you finish tasks in half the time. Your team can do twice as much work in less time. Here are some real examples:
Source/Role | Impact on Review and Approval Process |
|---|---|
Matt Ivan, Senior Graphic Designer | Time on tasks cut by 50%, team does twice as much |
Claire de Leon, Creative Manager | Marketing team doubled output after one year |
Integration with monday.com | Workflow got almost 40% faster |
Darren Gunton, General Manager Marketing | 12x more features at much lower cost |
Real-time teamwork and automated steps make reviews and approvals faster. Your team gets feedback right away, so you do not wait for emails. Simple markup tools and support for many files help you finish reviews quickly.
Better Collaboration
Your team does best when everyone shares ideas. Creative proofing software gives you tools to chat, comment, and mark files together. You can see changes as soon as they happen. Real-time teamwork helps your team fix problems fast and keep projects moving. You do not lose feedback or miss updates. Proofing tools let you work on images, videos, and documents in one place. Your team stays connected, even if you work from different places.
Tip: Real-time feedback helps your team avoid mix-ups and finish projects on time.
Improved Transparency
You want to know who did what and when. Creative proofing software makes your team’s work easy to follow. Here is how these tools help with transparency:
The software tracks when samples are sent and approved.
Markup tools make feedback clear, so your team spends less time fixing things.
Every change, comment, and approval is saved in a detailed log.
Central feedback and real-time notes keep everyone on the same page.
Version control and activity logs show who made changes and when.
Connecting with project management tools lets you handle tasks and approvals together.
Your team always works on the newest version. Real-time updates and alerts keep everyone in the loop. This level of transparency helps your team avoid mistakes and build trust.
You want your team to work smarter, not harder. The right proofing software helps your team share feedback, speed up approvals, and keep every project on track. Each team has different needs, so pick a tool that fits your team’s workflow and budget. HiFiveStar stands out with its easy integrations, unlimited ways to connect, AI-powered replies, and clear analytics. Your team can grow and stay connected. HiFiveStar’s mission is to help your team shine. Ready to boost your reviews? Start managing your reviews today!
FAQ
What is online proofing software?
Online proofing software lets you review, comment, and approve creative work in one place. You can share files, get feedback, and track changes. This tool helps your team finish projects faster and keeps everyone on the same page.
How do I choose the best proofing tool for my team?
Start by listing your team’s needs. Look at features, pricing, and how well the tool works with your current apps. Try free trials when possible. Ask your team for feedback before you decide.
Can I use online proofing software with remote teams?
Yes! Online proofing tools work great for remote teams. You can share files, leave comments, and get approvals from anywhere. Everyone stays connected and up to date.
Is my creative work safe on these platforms?
Most top proofing tools use strong security, like encryption and secure logins. You can trust your files and feedback stay private. Always check the platform’s security features before you sign up.
What file types can I upload for review?
You can upload many file types, such as images, videos, PDFs, and design files. Some tools support over 160 file types. Always check the tool’s website for a full list.
💡 Tip: If you have a unique file type, ask the software’s support team before you start.
Share this post