Top 10 Best Online Proofing Software for Creative Teams in 2025

Looking for the best online proofing software for creative teams? Here are the top 10 best online proofing tools you should try in 2025:

1. HiFiveStar

2. Ziflow

3. GoVisually

4. PageProof

5. ReviewStudio

6. ProofHub

7. GoProof

8. WebProof

9. Hightail

10. Approval Studio

You can find online proofing software that matches your workflow. It helps your team work together better. It also helps creative teams do great work. The best online proofing software makes giving feedback simple. It helps keep projects moving forward.

Key Takeaways

• Online proofing software lets creative teams share their work. Teams can get feedback and track changes in one place. This saves time and helps stop mistakes.

• Pick proofing tools with easy-to-use interfaces. Real-time comments, version control, and strong security are important. These features help projects run smoothly and safely.

• Choose software that works with your favorite apps. It should connect to Adobe Creative Cloud, Slack, or Trello. This keeps your workflow simple and fast.

• Different tools work for different team sizes and needs. Small teams like easy options such as GoVisually. Big agencies may need more features from Ziflow or PageProof.

• All-in-one platforms like HiFiveStar have strong automation. They use AI replies and manage reviews on many channels. These tools help teams work smarter and build better client relationships.

What Is Online Proofing Software?

Definition

When you do creative projects, you need to share your work. You also need to get feedback and see what changes are needed. Online proofing software puts everything in one place. You can upload designs, videos, or documents. Then you invite your team or clients to look at them. People can leave comments right on the file. This means you do not have to search through emails for feedback.

• Online proofing software is a place to share creative work and get feedback.

• It keeps all comments together, so you know what to fix.

• You can see which file is the newest with version control.

• Comment histories show who said things and when.

• Many people can use proofing software at the same time.

• Creative proofing software is made for teams with lots of projects and deadlines.

• You can use it for images, videos, and documents.

• Creative teams and agencies use online proofing software every day to help projects move.

• The software helps you avoid mix-ups and saves time.

• Most creative proofing software sends alerts, so you always know about updates.

Why It Matters

You want your creative team to work quickly and stay on track. Online proofing helps make this happen. It handles things like sorting files and sending reminders. This lets you spend more time being creative. Creative proofing software makes approvals faster. You get feedback right away, so you finish projects sooner.

Online proofing software helps your team work together, even if you are far apart. You can see comments as they happen, zoom in to check details, and use special tools to review work easily.

Creative proofing software also keeps your work safe. You can add watermarks or passwords to protect your files. Some digital proofing software gives you reports about how clients use your work. This helps you learn what they like and do better next time. With proofing software, your work goes smoother, your clients are happier, and your team gets stronger.

Choosing the Best Online Proofing Tools

Key Features

When you pick online proofing tools, look for features that help you work better. Creative proofing software should let your team share files and give feedback. It should also help you keep track of changes. Here are some things you should check for:

• The interface should be simple so everyone can use it fast.

• You should see comments and markups right away for clear feedback.

• Version control helps you always use the newest file.

• Approval workflows should fit your team’s way of working.

• Activity logs show who did things and when.

• Security features like encryption and access controls keep files safe.

• Automation makes review and approval steps go faster.

Proofing software with these features helps you avoid mistakes and saves time. Studies show that real-time teamwork and version control help stop delays and errors. You get feedback right away, so your team can finish projects faster. Creative proofing software also keeps your files safe and feedback in order.

Integrations

You want proofing tools that work with your daily apps. The best online proofing software connects to project management, design tools, and cloud storage. This means you do not have to switch between apps all day.

• You can connect with Trello, Asana, Monday.com, and Slack for easy teamwork.

• You can link with Adobe Creative Cloud to review designs without leaving Photoshop or Illustrator.

• Use Dropbox or Google Drive to store and share files easily.

• Some creative proofing software also works with Digital Asset Management systems for big teams.

These integrations help you keep everything together. You can track tasks, share feedback, and manage files without missing anything. Teams that use integrated proofing software get approvals faster and make fewer mistakes.

Pricing

Online proofing software has many price options. Some have free plans for small teams. Others have more features for bigger groups. When you compare creative proofing software, look at what you get for the price.

You should try demos or free trials before you choose. Check reviews to see what other teams think. Make sure the proofing tools you pick fit your budget and give you what you need. The best online proofing tools help you work smarter, not harder.

Best Online Proofing Software in 2025

HiFiveStar

You need more than just a way to get feedback. HiFiveStar is the best online proofing software for creative teams who care about their reputation and how they work. You can handle reviews, make new ones, and share them on over 30 platforms. The dashboard is simple to use. You can send as many review requests as you want by SMS, email, or WhatsApp. AI-powered auto-replies help you answer Google and Facebook reviews quickly. You can also put review widgets on your website or social media.

Main Features:

• All your reviews are managed in one place

• Send as many review requests as you want

• AI auto-replies for Google and Facebook

• Get alerts and see reviews as they happen

• Show off good reviews with custom widgets

• Use analytics to make smart choices

• Connect easily with CRM and POS systems

Pros:

• Easy to use

• Many ways to talk to people

• Strong automation and analytics

• Quick to set up and learn

Cons:

• Some features need higher-priced plans

Pricing:
HiFiveStar has a Forever Free plan. Paid plans start at $39 each month. There are options for big teams and many locations.

Ideal Use Cases:
Pick HiFiveStar if you want to improve your online reputation, manage reviews on many sites, and automate your review and approval steps. It works well for creative teams, agencies, and businesses that want both creative proofing software and client proofing software together.

Tip: HiFiveStar’s integration and automation save you lots of time. You can focus on creative work while the platform does the rest.

Ziflow

Ziflow is popular with creative teams who need strong review and approval steps. You can compare versions using overlay mode. The review process keeps everyone together. Ziflow also helps you meet compliance rules.

Main Features:

• Overlay mode lets you compare versions

• Automated review and approval steps

• Comment and mark up in real time

• Compliance and security tools

Pros:

• Good for big teams

• Strong compliance features

• Free plan is available

Cons:

• Paid plans start at $199 each month, which is high for small teams

Pricing:
There is a free plan. Paid plans start at $199 each month.

Ideal Use Cases:
Ziflow is great for creative agencies and marketing teams who need detailed feedback and compliance. If you have lots of files and need to track every change, this online proofing software is a good choice.

GoVisually

GoVisually makes feedback simple and visual. You can draw, comment, and review images or videos. The platform works with many file types. It connects with Adobe Creative Cloud, so you can review designs without leaving your favorite apps.

Main Features:

• Draw and add notes to videos and images

• Works with many file types

• Connects with Adobe Creative Cloud

• Simple tools for visual feedback

Pros:

• Easy to use

• Fast feedback for creative teams

• Good price to start

Cons:

• Not many advanced workflow features

Pricing:
Plans start at $16 per user each month.

Ideal Use Cases:
GoVisually is great for design teams and freelancers who want quick, visual feedback. If you want creative proofing software that is easy and fun, this is a top choice.

GoVisually gets high user scores, with an SW Score of 88% and a feature score of 91%. Users like how easy it is and the teamwork tools.

PageProof

PageProof is made for teams that need safe, multi-step review and approval. You get smart compare technology and strong security. The platform is good for industries with strict rules.

Main Features:

• Multi-step approval workflows

• Smart compare for version control

• Strong security for businesses

• Detailed audit trails

Pros:

• Great security and compliance

• Good for industries with rules

• High user ratings (4.9 average)

Cons:

• Higher starting price

Pricing:
Plans start at $2,499 each year.

Ideal Use Cases:
Pick PageProof if you work in finance, healthcare, or any field that needs careful review and approval. It is also good for big creative teams who want the best online proofing software for safety.

ReviewStudio

ReviewStudio helps you handle creative proofing software tasks easily. You can review images, videos, and PDFs. The platform lets you use threaded comments and mark up in real time.

Main Features:

• Mark up and add notes in real time

• Threaded comments for clear feedback

• Version control and approval tracking

Pros:

• Simple to use

• Good for remote teams

• Works with many file types

Cons:

• Not as many integrations as others

Pricing:
Custom pricing depends on team size.

Ideal Use Cases:
ReviewStudio is good for creative teams who want simple client proofing software. It works well for agencies and video production teams.

ProofHub

ProofHub mixes project management with online proofing software. You can give out tasks, share files, and get feedback all in one place. The platform works with images, documents, and more.

Main Features:

• Manage tasks and proofing together

• Share files and control versions

• Get feedback and approvals in real time

Pros:

• All-in-one platform

• Flat price for unlimited users

Cons:

• Not as many advanced proofing features

Pricing:
Plans start at $45 each month (billed yearly).

Ideal Use Cases:
ProofHub is a good pick for small or mid-sized teams who want creative proofing software and project management in one tool.

GoProof

GoProof is special because it works closely with Adobe Creative Cloud. You can manage version history and use analytics to track feedback. The platform supports review and approval for many file types.

Main Features:

• Connects with Adobe Creative Cloud

• Tracks version history and analytics

• Real-time feedback and mark up

Pros:

• Great for design teams

• Strong analytics

• Simple to use

Cons:

• Price may be high for small teams

Pricing:
Starts at $129 each month for two users.

Ideal Use Cases:
GoProof is best for creative teams who use Adobe tools every day. If you want the best creative proofing software for design, this is a strong choice.

GoProof scores 95% on features and 88% overall on SaaSworthy, showing users are happy.

WebProof

WebProof helps you handle creative proofing software tasks online. You can review and approve files in real time. The platform has workflow automation and works with Adobe InDesign.

Main Features:

• Real-time online proofing software

• Workflow automation

• Connects with Adobe InDesign

Pros:

• Good for publishing teams

• Strong automation features

Cons:

• Interface may look old

Pricing:
Custom pricing.

Ideal Use Cases:
WebProof is great for publishers and agencies who need fast review and approval for print and digital projects.

Hightail

Hightail is for file sharing and creative proofing software. You can send big files, get feedback, and track approvals. The platform works with images, videos, and documents.

Main Features:

• Share files and proofing tools

• Track feedback and approvals

• Connects with cloud storage

Pros:

• Easy to share files

• Good for remote teams

Cons:

• Not many advanced proofing features

Pricing:
Free Lite plan. Paid plans start at $12 each month.

Ideal Use Cases:
Hightail is good for creative teams who want simple online proofing software and file sharing in one place.

Approval Studio

Approval Studio gives you strong review and approval steps. You can use markup tools, compare versions, and handle feedback easily. The platform works with many file types.

Main Features:

• Markup and annotation tools

• Compare versions

• Real-time feedback

Pros:

• Flexible proofing software

• Good for agencies and freelancers

Cons:

• Some features need higher-priced plans

Pricing:
Lite plan is $9 per user each month (5 users minimum). Pro and Pro XL plans are also available.

Ideal Use Cases:
Approval Studio is good for agencies and freelancers who want flexible client proofing software with strong review and approval features.

Many users give Approval Studio high marks for its easy feedback tools and clear workflows.

How Do These Tools Compare?

• GoVisually, GoProof, and PageProof all get high user scores and features, according to SaaSworthy.

• Ziflow and PageProof have strong compliance and security for industries with rules.

• HiFiveStar leads with unlimited ways to communicate, AI-powered replies, and deep integration, making it the best online proofing software for teams who want to manage reviews and creative feedback in one place.

• GoProof and GoVisually are great for their Adobe Creative Cloud integration and visual feedback tools.

You have lots of choices for online proofing software. Each tool has something special. Pick the one that matches your team’s workflow, budget, and creative needs.

Online Proofing Tools Comparison

Picking the right online proofing software can be hard. You want to know how each tool compares before you choose. Here is a simple side-by-side look at the top tools. This helps you find the best one for your creative team.

Features Table

You need online proofing software that makes work easy. Some tools help you give feedback fast. Others let you control versions or compare files in special ways. For example, WeAproove+ lets you see proofs next to each other. You can use overlays and spot small changes with pixel blink. Automatic versioning helps you remember every update. These features help you see what changed and keep projects on track.

Tip: Pick online proofing software with good version control and real-time feedback. These features help you stop mistakes and finish projects faster.

Pricing Table

You want online proofing tools that do not cost too much. Some have free plans for small teams. Others have more features but cost more. Here is a quick look at what you might pay for top online proofing software.

You can see there are many choices for online proofing software. Some tools are best for creative proofing. Others are good for review management. Pick the online proofing software that fits your needs, team size, and budget.

Benefits of Online Proofing

Workflow Efficiency

You want your creative projects to move quickly. Online proofing software helps you do this. You can upload files and invite your team. Everyone gives feedback in one place. You do not have to search through emails anymore. You always know which file is the newest. Comments show up right away, so you see what to fix. This workflow automation makes project approval much faster. It can cut approval time in half. You also make fewer mistakes. Errors drop by about 20% with a good review process. Teams using online proofing finish projects faster and feel less stress.

Tip: Online proofing keeps your design approval process smooth and neat. You spend less time waiting and more time being creative.

Collaboration

Working together is easier with online proofing software. You and your team can leave comments and mark up files. You track changes all in one spot. This platform brings everyone together, even if you are far apart. Centralized feedback tools help you avoid confusion. About 80% of teams say these tools help them decide faster. They also talk to each other better. Online proofing makes teamwork simple. You always know who gave feedback and when. Nothing gets missed.

• Share files with your team right away

• See all feedback in one spot

• Keep review and approval steps simple

Security

You want to keep your work safe. Online proofing software gives you strong security features. You get version control and audit trails. You always know who made changes and when. The software protects your files with passwords and access controls. Your creative work stays private and secure. Online proofing helps you meet data safety rules. You can relax while your team reviews and approves work.

Note: Online proofing software keeps your feedback and approval history safe and organized. You never lose track of important details.

Recommendations for Creative Teams

Picking the right online proofing tool helps your team work better. Every creative group is different. Here are some tips to help you choose the best tool for your team.

Small Teams

Small teams need tools that are simple and easy to use. You want to start quickly and add more people as you grow. GoVisually and ProofHub are good for small creative teams. These tools make sharing files and giving feedback easy. You can track changes without learning a lot of new things.

• GoVisually lets you draw and write notes on your designs.

• ProofHub gives you project management and proofing in one place.

• Both tools help everyone know what to do and avoid mix-ups.

Small teams often grow fast. Flexible online proofing plans let you add new people easily. This way, you can spend more time on creative work and less time on software problems.

Large Agencies

Big creative agencies have many projects at once. You need strong tools to keep things in order. Ziflow and PageProof are great for large creative agencies. These platforms have special features like version control and audit trails.

• Ziflow lets you compare different versions with overlay mode.

• PageProof gives you smart compare and strong security.

• Both tools help agencies handle feedback from lots of clients.

Agencies also need to keep teams working together. Tools like Slack or Microsoft 365 help you share updates and files fast. Regular meetings and clear steps help everyone stay on track.

Creative agencies do better when they use proofing tools that help teams work together and manage lots of feedback.

Remote Teams

Remote creative teams have their own challenges. You need to stay connected even if you work in different places. ReviewStudio and Hightail are good for remote teams. These tools let you share files, leave comments, and see progress right away.

Here are ways remote teams can stay strong:

• Use tools like Google Workspace or Miro to work together.

• Have regular online meetings and fun team events.

• Give everyone online training and mentors.

• Focus on finishing tasks, not just hours worked.

• Plan meeting-free times to help people focus.

Remote agencies use online proofing software to keep feedback in one place. You can see who is working, track changes, and stop delays.

Video Projects

If you work with video, you need tools that handle big files and let you mark up frames. GoProof and ReviewStudio are good for creative agencies that work with video. These platforms let you comment on certain parts of a video. You can track changes and get approvals faster.

• GoProof works with Adobe Creative Cloud, so you can review edits easily.

• ReviewStudio lets you use threaded comments and mark up videos in real time.

Video projects often need lots of feedback rounds. Proofing software with version control and visual notes keeps things neat and organized.

Tip: Pick proofing tools that let you zoom in and compare different versions side by side.

All-in-One Solution

Sometimes you want everything in one place. HiFiveStar is the best all-in-one choice for creative agencies and teams. You can manage reviews, make new ones, and share them on over 30 platforms. The platform lets you talk to clients and teammates as much as you want. AI auto-replies help you answer feedback fast.

HiFiveStar gives you everything you need:

• One place to manage reviews for agencies

• Unlimited SMS, email, and WhatsApp requests

• AI auto-replies for Google and Facebook reviews

• Custom widgets to show your best work

• Deep analytics to help you get better

All-in-one tools save you time and money. You do not have to switch between lots of apps. You can focus on your creative work and let HiFiveStar do the rest.

HiFiveStar helps agencies build trust, improve their reputation, and keep clients happy—all from one easy dashboard.

Online proofing software lets your creative team work faster. It helps you share feedback and keep projects on track. HiFiveStar gives you all the tools you need. You can connect it with other apps easily. There are many ways to talk to people. Smart AI replies help you answer reviews quickly. You can use custom widgets to show your best work. The dashboard is simple to use. You also get strong analytics to see how you are doing. HiFiveStar cares about its users. They believe in being honest and trying new things. Are you ready to get more reviews?
👉 Start managing your reviews today!

FAQ

How does online proofing software help my creative team?

Online proofing software lets you share files, get feedback, and track changes in one place. You save time, avoid confusion, and finish projects faster. Your team always knows what to do next.

Can I use online proofing tools with other apps I already have?

Yes! Most proofing tools connect with popular apps like Slack, Trello, and Adobe Creative Cloud. You can keep your workflow smooth and never miss an update.

Is my work safe when I use online proofing software?

You control who sees your files. Most platforms use strong security, like passwords and encryption. Your creative work stays private and protected.

What types of files can I review with these tools?

You can review images, videos, PDFs, and documents. Some tools even let you mark up videos or compare different versions side by side.

Do I need special training to use online proofing software?

Nope! Most platforms are easy to use. You can start sharing and reviewing files right away. If you get stuck, you can check out guides or ask for help.